WILDLAND NETWORK CONSTITUTION
An AGM was held at the meeting at Cropston on the 22nd November 2006. The documents for that meeting can be seen by by following the link:
The name of the organisation shall be the Wildland Network (WN).
The aim of the core activities are
The Wildland Network shall have the power to do all such lawful things as are necessary for the achievement of the objects including the employment of staff and the raising of funds.
(a) Membership is open to any individual or organisation interested in furthering the objects of the Wildland Network.
(b) Application to membership shall be determined by a simple vote of the Coordinating Group.
(c) Membership subscription, if any, will be determined by the Coordinating Group who will seek approval for any change at an Annual General Meeting.
(d) The membership of any individual or organisation can be terminated by a vote of no confidence tabled at a Coordinating Group meeting providing that:
(e) Organisations and individuals must be members for at least three months before they are eligible to vote at a General Meeting.
5. COORDINATING GROUP
(a) The Wildland Network shall be managed by a Coordinating Group elected from amongst the membership at an Annual General Meeting. The Coordinating Group shall number not less than three or more than twelve. The Coordinating Group shall move to dissolve the Wildland Network if its number falls to less than three.
(b) Nominations for election to the Coordinating Group shall be received within fourteen days of the Annual General Meeting. A secret ballot of the membership present shall be held if there are an excess of nominations.
(c) Casual vacancies in the Coordinating Group can be filled from the membership. The Coordinating Group has the power to make up to three co-options.
(d) The term of Coordinating Group members is one year and all members are eligible for re-election.
6. COORDINATING GROUP MEETINGS
(a) The Coordinating Group shall meet at least four times year. The meetings shall be called by the Secretary and any two Coordinating Group members can request a special meeting of the Coordinating Group.
(b) The quorum shall be three Coordinating Group members.
(c) Members of the Coordinating Group who are not in attendance for three consecutive meetings without reason shall be deemed to have resigned.
(d) Minutes shall be taken of all meetings and be open to inspection by the membership on application to the Secretary.
(e) Meetings of the Coordinating Group shall be open to the membership and observers except as the Coordinating Group may decide otherwise.
(f) The Coordinating Group shall have the power to appoint subcommittees and working groups and shall set their terms of reference, including the extent of delegated powers, if any. Such bodies may include non-Coordinating Group members.
7. HONORARY OFFICERS
At the first Coordinating Group meeting after the Annual General Meeting, a Chair, Deputy Chair, Treasurer and Secretary shall be elected from amongst its members. The posts of Treasurer and Secretary can be combined. All officers should retire annually and are eligible for re-election, except that no member may hold an officer post for more than three consecutive years. Casual vacancies among officers shall be filled as they arise. Officers may be removed at any time by a vote of no confidence.
8. ANNUAL GENERAL MEETINGS
The Coordinating Group shall call an Annual General Meeting within six months of the end of the financial year. The Secretary shall give twenty one days notice in writing to all members and will circulate accounts and an annual report. The quorum at a General Meeting shall be 20% of the membership. The agenda shall include:
9. SPECIAL GENERAL MEETINGS
A Special General Meeting may be called at any time by the Coordinating Group or by request of the Secretary by six members of the Wildland Network. The procedure for calling it will be the same as for the Annual General Meeting.
(a) All money raised by or on behalf of the Wildland Network shall be applied solely to its stated objects, including the payment in good faith of reasonable and proper remuneration to any employee of the Wildland Network and the payment of reasonable out-of-pocket expenses.
(b) The Treasurer shall keep proper accounts of the finances of the Wildland Network.
(c) The accounts shall be audited at least once a year by the auditor appointed annually at the Annual General Meeting.
(d) An audited statement of accounts for the last financial year shall be made publicly available by the Wildland Network.
(e) An account shall be opened by the Wildland Network with such financial institutions as the Coordinating Group may from time to time decide. The Coordinating Group shall authorise as signatories to the accounts the Treasurer and two others, who shall either be members of the Coordinating Group or employees of the Wildland Network. All cheques shall be signed by not less than two signatories.
11. ALTERATIONS TO THE CONSTITUTION
The Constitution may be amended by a resolution passed by not less than two-thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution setting out the terms of the amendment proposed, and the names of the proposer and seconder for the amendments.
the Wildland Network may at any time be dissolved by a resolution passed by a two-thirds majority of those present and voting at a quorate General Meeting. Notice of the meeting and of the resolution shall be given to all members of the Wildland Network by the Secretary twenty one days before the meeting.
If the meeting is not quorate, a further meeting shall be called within one month, notice being given in writing to all members. If the second meeting is not quorate, the Wildland Network may be dissolved by a simple majority of those present and voting.
At any time following the General Meeting, the Coordinating Group shall meet and decide on the distribution of any assets remaining after satisfaction of any proper debts and liabilities, provided that such distribution is to other organisations having objects similar to the Wildland Network.
Adopted by Co-ordinating Group, 7th April 2006